Doing Business with Us
If you are a vendor, interested in potentially doing business with AES, the office of Supply Management is your designated point of contact. Supply Management strives to provide a prompt and cost effective response to AES business units that require the procurement of quality products and services. If you believe that your company is capable of providing the level of service, quality and reasonable cost that we require, you are invited to review this site and submit your materials for consideration, as directed in the Vendor Registration section. The following information is provided with the intention of building a link between Supply Management Buyers and potential suppliers:
Products and ServicesView a list of our current product and service needs. (21 KB PDF)
Vendor RegistrationWe invite inquiries from potential suppliers who are qualified and capable of providing prompt, accurate and economical solutions to our product and service needs. Vendors are encouraged to submit a letter on company letterhead, which profiles their business and identifies the particular products and/or services provided by their firm. Letters must reference their Federal Tax Identification Number (TIN #) and all relevant contact information. This letter and any supplemental materials, such as marketing brochures and product catalogs, may be enclosed and mailed to us at the address indicated below. Please do not email your inquiry materials.
Supply Management will review the correspondence and create a vendor record for those suppliers that offer products and/or services appropriate for our business needs. Potential vendors will be retained in our vendor pool for two (2) years. It is the responsibility of the supplier to keep their business information current. If after two (2) years, a vendor has not been contacted and remains interested in doing business with us, they are asked to submit new application materials.
Bid OpportunitiesSupply Management will contact registered vendors as bid opportunities occur. Bid requests may be formal or informal. Informal bids are requests for telephone or fax quotations, while formal bids require a written response to our Requests for Quotation (RFQ) or Requests for Proposal (RFP). All bidding suppliers are required to meet the parameters of the specific bid request, including timely submission of quotations. Responses received after the stated deadline will be subject to disqualification. It is important that bidding vendors clearly understand the requirements of each bid prior to submitting a response.
MBE/WBE SuppliersWe welcome the participation of certified minority (MBE) and women-owned (WBE) business enterprises. MBE/WBE vendors are encouraged to submit information to Supply Management, in writing, describing their business and focusing on the particular products and/or services they can provide. Vendors should indicate in their correspondence any special certifications earned as an MBE/WBE supplier and enclose copies of certificates granted by the NMSDC, SBA, WBENC or other independent, third party certifying organizations.
If a company is not already certified with the Commonwealth of Pennsylvania we request that they contact the Department of General Services (DGS) – Bureau of Minority and Women Business Opportunities and complete the application process.
Vendor Invoices
Effective October 10, 2007, all vendor invoices remitted for payment must be sent to:
| Mail: | AES Accounts Payable PO Box 2254 Harrisburg, PA 17105-2254 |
|---|---|
| Fax: | (717) 720-3917 |
| Email: | acctspay@pheaa.org |
Official Inquiries
Official inquiries may be made to the AES Supply Management office via:
| Mail: | AES Supply Management HQ6 C2 1200 N 7th Street Harrisburg, PA 17102-1444 |
|---|---|
| Telephone: | (717) 720-2702 |
| Fax: | (717) 720-3917 |
| Email: | ESM@pheaa.org |